Office Policies

How to reach your doctor:

The office telephones are open from 9 am to 12:30 pm and from 1:30 to 5 pm, Monday through Friday. Please listen to the complete phone tree menu before making your selection. Please only select the emergency line if you truly believe you have an emergency. Our staff will promptly respond to all messages left on our voicemail. For after hour calls, regarding matters that cannot wait for the office to reopen, please refer to our After Hours Calls policy.

Missed appointments:

Because a missed appointment squanders an appointment time when another patient could have been seen, as well as delaying your child’s care, our office requests a 48-hour notice of a cancellation. As a courtesy, an appointment reminder call will be made in the days prior to your child’s scheduled visit. Failure to cancel an appointment 48 hours before the date will result in a $50.00 missed appointment charge or a $100.00 missed stimulation test charge.

If you are late for your appointment:

Please call us if you do not think you will be on time for your child’s visit. Your time is valued by us, and we make every effort to see your child on time. Often our providers are running late because a prior patient arrived late. We have a 15 minute grace period for your appointment, but at your doctor’s discretion, you may be asked to reschedule your appointment.

Prescription Refill Requests:

To minimize the need for a refill request between office visits, we will make every effort to provide you with an updated prescription at your visit, and the prescription will typically have an adequate number of refills until your next appointment. In the event that you require a prescription renewal prior to your appointment, please call your pharmacy and have them fax any prescription refill request to our office. Alternately, please call our office during business hours. (303-783-3883, extension 306). Please note that you must have a scheduled upcoming appointment with us in order for our staff to renew your request. We will make every effort to refill prescriptions within 2 business days.

No prescriptions will be filled after hours or on weekends unless absolutely necessary. If there are extenuating circumstances and your pharmacy requires a prescription after hours, your pharmacist will need to call the physician on call. If you have not been seen at our office because you have failed to make an appointment or if you have failed to show for your last appointment, we reserve the right to refuse to prescribe medication or to issue a time-limited prescription, to allow you to make another appointment. This is in accordance with the principles of good clinical practice.

Medical and Camp Forms:

Sports physicals should be completed with your child’s primary care physician. We are happy to review and sign forms related to your child’s endocrine condition. Please complete as much of the form as possible prior to your visit. We will strive to complete the form during your visit. If a form is mailed or faxed to us, we will make every effort to return the form within 7 days.

Insurance:

Understanding your insurance benefits:

We understand that health insurance benefits are often very frustrating and confusing and this can lead to a misunderstanding or conflict between our office and our patient. Please keep us updated of any insurance changes. If your benefits include a copay for your visit, we will ask for the copay at check-in, and we may ask you to reschedule your child’s appointment if you do not have a method of payment at the time of your appointment. After your child’s visit, we will promptly file a claim for the date of service with your insurance company. If your benefits include a deductible and/or co-insurance, once we receive the Explanation of Benefits (EOB) from your insurance company and apply the insurance payment, you will receive a statement from our office regarding the remaining balance that is your responsibility, according to your insurance company. If you have questions regarding your balance, we recommend that you refer to your EOB and contact your insurance company prior to contacting our office.

Patient Balances:

All patient account balances are payable within 30 days of the date of the billing statement. They are payable to Pediatric Endocrine Associates, P.C., PO Box 710043, Denver, CO 80271-0043.

We understand that some families may experience financial hardship and require help in paying off their bill. If this is the case, it is your responsibility to call 303-783-3883 within the 30 days and ask to speak with our office manager, Natalie, who will attempt to make “special arrangements,” at her discretion. If special arrangements are made, you will be asked to sign a promissory note, which will include the payment schedule and amounts to be paid.

If you default on paying your bill within the 30 days or if you fail to honor the signed IOU agreement, you will be charged interest in the amount of 10 % on the money you owe.

If you ignore our billing statements or phone calls or messages to pay your bill, we reserve the right to send your bill to a collection agency. If that occurs, you will be liable additionally for any collection fees and/or legal fees that are incurred. If you fail to pay the bill, plus interest, plus fees, you will be reported to the credit bureau.